Dark Moon Books
Following are the
guidelines for submitting manuscripts to
Books. Remember, no science fiction
or fantasy please. We are looking for well-written solid material with a
beginning, a middle and an end. Good, solid characters are very important.
If you have any questions that aren't answered below, please contact us.
COntact information is shown below.
Submissions are closed until early 2011.
What types of work does
We are currently only
accepting queries for novel length books.
Subject matter must be of the horror genre. No science fiction, fantasy or
slasher style work. Violence should be in proportion to the style of the
manuscript and not just thrown in for shock value. The same can be said
for gratuitous sex and foul language. Everything has its place and good
writing expresses that.
We accept queries by e-mail
and snail mail. We prefer e-mail as it shortens the process. Provide a
good cover letter letting us know a bit about you, any previous
publication credits and a synopsis of your book. This should all be
included in the main body of your e-mail. Please attach the first three
(3) chapters of your book in either Word or Rich Text format. We usually
respond to your query within 2-3 days and will inform you within 30 days
(usually shorter) on whether or not we want to see your entire manuscript.
Once we have received your complete manuscript, you will hear from us in
one form or another within 60 days (usually shorter) on whether we want to
proceed. At that time we will either offer you a contract to publish or
decline your work.
Books pay author
There are cases where the
author will be paid an advance, but that is an exception to the norm.
Established authors are usually the exception to this rule.
Dark Moon’s standard
Although we do not have a
standard rate that covers 100% of our clientele, our usual royalty fee to
our authors ranges from 25%-30%. You will find that is substantially more
than most publishing companies. Royalties are based on the cover price of
the book. Royalties are paid on all sales except author discount copies
which, of course, are already discounted at 40% of cover price. We
determine royalties based on the book’s retail price, our printing costs
and the discount given to resellers. Once printing cost and the discounts
are subtracted from the retail price, we split profit 50-50 with authors.
(Remember all editing, cover design and promotional costs are covered by
Meadow Publishing, our parent company.)
When are royalties paid?
Royalties are paid on a
quarterly basis. Payments are sent within 90 days of the end of each
calendar quarter (March 31st, June 30th, September 30th and December
Books are not
considered sold, and therefore, royalties not be paid until payment is
actually received by
Books This is
because we also have to wait for our payments from fulfillment companies
Will I receive royalty statements?
Yes, royalty statements are
also sent out quarterly detailing your sales for that 3-month period.
Remember, this royalty statement will not match the enclosed royalty check
because of the 90 day delay in receiving funds from resellers.
I have to pay any fees to have my book published by
Authors do not pay
Books fees for
any part of the process. (And you should avoid any publisher that requires
a fee of any sort from the author.)
about cover artwork for my book?
Once again, there is no
charge for cover artwork to the author. We use several independent sources
for our cover art. Authors, however, are free to submit artwork created by
them or for them if they so desire. Final cover selection is left to the
discretion of the publisher. Cover artwork supplied by the author is the
property of the publisher until the publishing contract is terminated. At
that time, author-supplied art is returned and not used by
Books at any
point in the future. Artwork commissioned by
the property of
Books even after
termination of the publishing contract although artwork may be purchased
outright at that time.
I required to purchase copies of my book?
requires authors to purchase copies of their book. Upon publication, one
free copy is supplied to the author. Subsequent purchases can be made at a
40% discount off cover price. (Royalties, of course, are not paid on
discount purchases.) Author pays shipping and handling fees which are
determined at time of purchase based on quantities and weight. Payment
must be made when the order is placed. Once payment is received, the order
will be processed and your
books will be
Books edit my
books need to go
through an editing process. Our staff will never make major changes to
your book without prior consent. We will edit your book and send you a
‘redlined’ copy in Word for your final approval. If at this time if you
feel you wish to terminate your contract with
Books, this will
be your chance to do so before printing begins. Most authors, however, are
very happy with our editing process. We have over 20 years of experience
in the publishing and editing business. As stated earlier, there are no
charges associated with the editing process.
What final format will my book take?
All of our publications are
soft cover versions. (Hard cover versions are usually not profitable
unless you are a major author with a major publishing company.) Book size
will usually be either 5x8 or 6x9. All formatting is done in-house with a
variety of programs including Quark XPress, Adobe Photo Shop, Paint Shop
Pro, Logo Creator and a PDF creator.
Where will my book be available?
Books titles are
available for ordering through Ingram in both the United States and Great
Britain. Titles all appear in Ingram’s catalog which is distributed to
over 20,000 bookstores and libraries in the United States and Canada. Your
book will be mostly available, however, at online bookstores. We have had
little success with brick and mortar bookstores, however, as their return
rates allow very little room for successful sales. Your book, however,
will always be available through brick and mortar stores as it will always
be listed in Ingram’s catalog.
Will my title be available at Amazon?
Very likely. You will also
see it available at web sites for Barnes And Noble,
Borders, Powell’s, Alibris and many others. Although there is never a
guarantee that your book will appear at Amazon and these other internet
stores, we have never had a title that didn’t appear in each and every one
many copies of my book can I expect to sell?
The success of your book is
highly dependent upon the author’s efforts. While
Books will make
your book available to the public, promote it on our website and use a
variety of promotional tools to ensure its success, it is ultimately up to
the author to promote book sales. Every author should have their own web
site. (It’s an easy process and we’ll even help you along in that area.
It’s also very inexpensive.) But its important for the author to blow his
own horn, do book signings, send out their own review copies (check with
us first so you don’t duplicate our own efforts) and promote their book by
any means possible. We can recommend several
books to help in
libraries order copies of my book?
Yes. Libraries can order
Books. The book
will also be available through Baker & Taylor, the major library
distributor in the United States.
is the cover price of my book determined?
Your cover price will
depend on several factors including average retail price for
books in this genre
and the number of pages.
What is a good length for my book?
You are the author and
ultimately set the length for your book, but we recommend a book length
between 200-300 pages. (Remember, this is the finished book size and not
the number of pages in your word processing file. We will give you a rough
estimate of the number of pages your manuscript will occupy upon
acceptance of your book and make any recommended changes at that time.)
owns the rights to my book?
As author, you own the
rights to your work. However, during the contract period entered into with
Books, you have
licensed your book exclusively to us and do not have the right to sell
your book to another publisher unless authorized by
Books. As part
of the publishing contract you grant
Books the right
to print, distribute, promote and sell your book for a specific length of
time, which can be extended for as long as you want.
What is the standard length of your author contract?
Authors are asked to sign a
one year deal with
contract is automatically renewed annually unless the author requests
otherwise. If an author would like to terminate his contract before the
renewal deadline he can work out a termination fee at that time. We are
reasonable in determining this fee, but you must remember, we have a
vested interest in your title once a contract is signed and certain
expenses are already involved.
What about the copyright?
You automatically asserted
copyright ownership when you wrote your book. Registering with the US
Congress Copyright Office, which records this ownership more formally,
gives you better recourse in case of an infringement question, but you own
the copyright regardless. It is the author's responsibility to apply for
the copyright of their book. Registering your book with the US Copyright
Office involves providing a fee (currently $30.00 USD) and requires you to
supply two (2) copies of the best edition of your book to them. The
copyright certificate will be in your name and will be sent to you.
What about an ISBN?
your ISBN (International Standard Book Number) for your book. An ISBN is
required by all book sales channels and bookstores to track and order your
books. Once again,
Books covers the
cost involved in this process. If, however, you request a withdrawal of
your book from our library, you will need a new ISBN if you publish
What if I get an offer from another publisher?
Once the initial period of
your publishing contract ends, you are free to enter into any other
agreements with whomever you wish. However, other publishers may ask you
to sever your agreement with
Books and grant
them exclusive rights. This can only be done once you have fulfilled your
obligations under the contract with
Books. If you
have an offer from another publisher, that company may offer a quit claim
Books to receive
the rights to your work. We will consider any such offer and always
strives to achieve the maximum benefit for our authors. We spend a
considerable amount of time and money getting your book into print,
commissioning cover artwork, and getting your book into the sales system
and book catalogs. A fair return on our investment is all we seek.
imprint of Stony Meadow Publishing, makes no guarantee that the above
statements are up-to-date. While we make every effort to update this
information on a regular basis, we ask that you please contact us to
verify any of these statements or any other questions you may have.